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How does it work?

As each information element is incorporated into the tool (first showing up in a kind of IN tray) it is assigned an automatic set of attributes.

Some are common to all elements, such as date and author/origin, and others are type-specific (including GPS data when appropriate to add a location dimension). Additional attributes can be incorporated as the information element is received and/or when it is shared. These can include security levels and thematic classifications—which can be organized in a tree structure.

4iKIM allows each information element to retain its own characteristics but provides a platform on which relationships across different types of information can be readily established on a virtually unlimited scale through the attributes assigned to each element. In addition to providing a means for integrating information around specific attributes (for instance, location, author, project or date), the tool also offers a classification platform eliminating the need to maintain separate classification ‘trees’ for Emails and documents and other types of files.

As a collaboration tool, 4iKIM goes beyond integrating information in readily usable ways. As authorized users add new attributes and notations, information elements are classified along different dimensions . These newly established relationships among elements and the additional information they incorporate are instantly shared with other group members. Hence, knowledge is generated (in the form of relationships across information elements) and it is automatically integrated into the overall stock … to be accessed by users from many different entry points.

Because information is sorted by adding attributes which, in turn, form the basis of relationships among information elements, 4iKIM avoids the need to save copies of each file. This not only provides an integrated approach to information management but also drastically reduces file storage capacity needs… in marked contrast to the common practice of filing EM attachments as separate items under folders that require additional storage capacity and parallel file management.

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